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How to Host A Community Meeting

About

Faith Chase, a 50-year resident of Maui, is a mother and grandmother who has testified at many Maui County and Hawaii State hearings. Her interest in island agriculture inspired her turn from graphic design to writing.

Written by Faith Chase 1 Comment

How To Conduct A Community Meeting:

  1. Choose a meeting space that has ample room for community attendance.
  2. Choose a future date well and a one month notice is advisable with reminders as the date nears.
  3. Send USPS postcard notification to ALL district areas that would be impacted by project.
  4. Use a public social media forum to inform and alert public of upcoming meeting date, map and relative information.
  5. Provide public transportation route information.
  6. Have road side signage at meeting place day of meeting.
  7. Have ample seating with emergency exit doors open and no noisy event or businesses nearby.
  8. Have water, drinking fountain or water refill available.
  9. Have a sign-in sheet for attendees to use to inform of future related project meetings.
  10. Explain to attendees that said meeting is a public meeting versus a private meeting so that those in attendance are aware their comments may be featured in social media or video recordings.
  11. Have presentation and community Q&A time fairly allocated during the meeting.
  12. Leave meeting with a decision or agree to an action item, either community action item or project presenter action item.